Running a business is tough, and it can be made exponentially harder when you and your employees lack proper organization. In fact, 83% of small business owners believe an organized work space is an essential part of business. Here are a few easy things that you can do to keep your business running as smoothly as possible.
Organize Your Computer
This may sound like a strange first step, but it is truly shocking how organizing your desktop can help with efficiency. Start by deleting applications or programs that you no longer use. Then, take the time to go through your files and delete anything that is old and simply taking up space, as well as any duplicate files. You may be surprised by just how much disk space you can free up, and also by how neat your computer screen looks. Just ensure that if you delete something important, such as antivirus software, that you have a backup program to keep your data safe. If you are unsure about something, ask someone in charge before you delete it.
Invest in Reporting Tools
Once your computer is cleaned up, it's time to take organization one step further and invest in some dashboard reporting tools. These tools can help to simplify your sales processes and keep all of your sales data in the same, easy-to-access place. If your business requires collaboration on graphs and spreadsheets, for example, these dashboard tools make collaboration a breeze and keep you from having to send the documents to every employee via email regularly. Everyone has access to the same data, and can edit it and view it in real time. You can also schedule deliveries of business assets so you know that everyone is on the same page without having to go through the tedious process of sending emails to each person.
Create an Editorial Calendar
If your business has multiple departments that all work together, then creating an editorial calendar is a great way to ensure that everyone keeps abreast of what is going on in the company. In addition to allowing each department to see what other departments are planning to publish, a calendar can also help to ensure that things are getting published on a regular basis, and that you aren't doing too much in a short period of time. Add things like email blasts, blog posts, press releases, and any other written content to the calendar to get started.
Clean Up Social Media Profiles
Social media is a great marketing tool, and odds are, your company has at least one profile on one of the many platforms. Your companies name should be in sync with your social media profiles, you should learn how to come up with a catchy business name first before making a social media profile. But if you don't have someone to manage these profiles full time, they can easily become outdated and less effective at marketing your business. According to market leaders, an outdated profile gives the impression that your company is also inactive, and may deter customers from choosing to do business with you. It is also a good idea to get rid of accounts that you no longer use, such as Google Plus. If you aren't keeping the account current, there is really no reason to have it.
This may be easier said than done, and it may also be impossible to go entirely paperless depending upon what your business does, but reducing paper in the workplace is an easy way to be more organized. It is much easier to search for a document on a computer than to rifle through a desk full of paper clutter, so do what you can to go electronic. A quick way to begin is to simply download a scanner app to scan your documents so they can be stored electronically. Eventually, you may even be able to say goodbye to overflowing file cabinets.
A cluttered, disorganized work environment is a detriment to everyone. Follow these easy tips and you'll have happier, more productive employees who are able to focus on what is really important.