Are your employees actively involved during meetings? If not, you can do something about it. Some employees tend to keep quiet and sometimes daydream during meetings. Others even go to the extent of using their phones under the desk. If you want to keep them engaged during meetings, here are tips for you.
Share Good News First
Nothing is as exciting as starting a meeting with good news. Go around the room and ask each person to share some good news, whether in business or personal life. This improves the mood of the employees, and they are likely to develop an interest in the meeting. This is also important during correctional meetings. Start with the areas that they have excelled in and then mention the tasks that they need to improve. Avoid starting your meetings by telling them how they are lagging in some tasks.
Announce the Agenda Earlier
Make it a habit to announce the agenda earlier before meetings, probably a day or two before the sit-down. This is especially important if you are holding a sales meeting. Let the employees come prepared with tips on how to improve company sales. The sales meeting agenda should be straightforward to ensure the employees don't go off-topic.
Let Employees Lead the Meetings
It gets boring when you are the only one who leads meetings throughout the year. Allocate each employee a week in which they will be leading. The agenda of the business should be followed to the latter, but meeting facilitators can keep rotating. This will keep an employee on toes when it's their time to lead the meeting. Also, other employees will concentrate so that they can be updated when it comes to their turn. Try this tip and watch your employees engage fully in meetings.
Keep Meetings Under 1 Hour
Unless the company is facing a significant change, meetings should be short. Employees usually lose attention and concentration when a business meeting takes too long. Also, chances are the facilitator will keep repeating ideas if they talk for more than an hour. Since you had announced the agenda earlier, the meeting will start on time, and you will not waste time explaining the reason for the meeting.
Some people often find it hard to speak in public spaces. For this reason, you should go round the room and let everyone give their perspective about the agenda. This will ensure that everyone feels encouraged to share their ideas. Everyone has a different view in a meeting room, and it is essential to listen to diverse opinions.
Let your employees know that no idea is useless. This can encourage participation, and no perspective will go unexpressed. Before moving to the next topic, look around for employees who might be giving non-verbal signals that they are not satisfied, and allow them to speak. This means that as a leader, you need to be trained in interpreting non-verbal cues as it will significantly help you when holding meetings.
It is crucial to stay focused on the agenda that the employees had prepared before the meeting. Introducing a new agenda could throw them off, and they might lose concentration. Plan another session in the week to discuss other issues, but do not mix many agendas in a single meeting.
Make It Fun
Employees yearn to attend meetings that put a smile on their faces. Nobody wants to attend a meeting that spoils their mood for the day. Therefore, try to encourage facilitators to use fun ways to convey their ideas. Also, come with prizes to acknowledge people who executed what was discussed in the last meeting. You can also have coffee, doughnuts, and snacks in every session.
Employee engagement in meetings is crucial to the growth of a company. This guide can help you get the best out of your business meetings.